Last updated: July 28, 2022

If you consider starting an LLC in Maine, this blog post will outline the process and help your business.

Maine is one of the easiest states for starting an LLC because they have many advantages that other states do not offer.

If you don't understand how to set up a business, this blog post will walk through how to open an LLC in Maine and the benefits of doing so.

What Is a Maine LLC?

A man in suit writing reports

A Maine limited liability company (LLC) is a business entity formed under Maine law. Like most states, the LLC allows for flexibility and creativity when organizing your company because it can be taxed as either a partnership or corporation.

An LLC registered in Maine will help protect your personal assets from any liabilities incurred by your Maine-based business.

LLC are treated as separate entities from their owners by the Internal Revenue Service.

This means that LLCs are not taxed as a separate entity, but rather each owner is required to pay taxes on their share of profits (or losses) through their personal income tax returns at the end of every year.

A single-member Maine LLC can elect for pass-through taxation, which allows you to avoid paying self-employment taxes. However, suppose your company opts out of this treatment. In that case, you will be responsible for all federal and state income taxes like any sole proprietorship or partnership would incur under standard taxation rules.

The Benefits of Maine LLC

A limited liability company in Maine is a popular choice for small businesses. In most states, you can form one with just a few forms and little paperwork, such as operating agreements. Here are some of the top benefits:

Personal liability protection. Protection from personal liability means that you have some legal protection against being held personally responsible for debts and liabilities racked up by your business.

If someone gets hurt on your property while doing something related to your company's work, then you won't be liable unless it was intentional or criminal behavior on your part. This also protects you from creditor lawsuits when customers aren't paying their bills because the money owed comes out of the business, not directly out of any individuals' pockets.

Pass-through taxation. In some states, businesses must pay taxes as corporations on their income and then again when that money is distributed to shareholders as dividends.

This can be beneficial for investors who want tax breaks but not for small business owners who write off expenses on their own federal tax returns, just like individuals do. Maine has what's called pass-through taxation, where all profits from the company flow directly onto the owner's individual state return, so there isn't any double taxation to worry about.

Fewer formalities than a corporation. Most states require more extensive paperwork and processes to form a corporation than an LLC.

There is no requirement for annual meetings or shareholder votes in Maine, so business owners can avoid going through the hassle of taking care of these things if they don't want to.

Steps to Form an LLC in Maine

Man writing and reading documents

In order to form an LLC in Maine, there are a few steps that future LLC owners need to take.

The first step is creating an operating agreement and the certificate of formation for the LLC and then filing it with the Secretary of State in order to become official.

Additionally, they must choose whether or not their business will be taxed as a "pass-through" entity (where profits and losses pass directly onto shareholders), C corporation, or S corporation (which means paying taxes on each individual owner's share).

In regards to forming an LLC in Maine, future owners have some serious decisions ahead.

Which form should your company use? In what state do you want it formed? What kind of name can you register? How many members does your organization require? These questions all come into play when choosing how to start an LLC.

Step 1: Choose an LLC Name

Choosing a business name for business entities in Maine should start with the business name search. The state of Maine provides a web-based business name search tool for business owners to use when choosing an LLC name.

Business names must be distinguishable from any existing business entity that has already been registered or is currently pending registration in the state of Maine.

Before filing your Certificate of Formation with the Maine Secretary of State, you should check whether there are any restrictions on registering certain words as part of your company's legal name.

The restricted and prohibited terms should also be taken into account when filing the business name with the Maine Secretary of State. Words like "bank," "national bank," "trust business," or "credit union" are not acceptable business names for an LLC.

Name reservations are also an option. In this case, the business owner can reserve his or her business name for 120 days from filing your Certificate of Formation with the Maine Secretary of State at a $20 filing fee.

Step 2: Appoint a Maine Registered Agent

A woman showing a contract to an agent

Nominating a Maine registered agent or a registered agent service is something that every LLC registered in Maine needs to do. It becomes more vital when you have no idea how to write operating agreements or get an employer identification number.

If you are not careful, your company could be personally liable for any legal violation or business debt the registered agent service incurred.

No matter where you form an LLC, it is important to choose a reputable and experienced Registered Agent Service Provider so that if anything goes wrong when the company is acting on behalf of its registered agent provider, they will take full responsibility for the wrongdoing.

A registered agent service provider will receive correspondence on behalf of your company, accept important documents and mail for the business. This is why it's so important to choose a reliable registered agent service that you can trust with these tasks.

Step 3: Create an LLC Operating Agreement

A Maine LLC operating agreement (limited liability company agreement) is a legal contract that governs the relationship between members of an LLC. The operating agreement is signed by all owners (LLC members) and filed with the state where business operates, along with any additional fees or taxes required to form a company.

Maine's Secretary of State website includes comprehensive information on forming a limited liability company – including filing fee options and the operating agreement – as well as information for persons interested in doing business under other types of entities such as corporations, partnerships, and sole proprietorships. In addition to member names, Maine LLC operating agreements should include:

  • The purpose for which you formed your LLC;
  • A list of authorized managers who make binding decisions concerning major activities undertaken by your company;
  • Your powers - what can be done and by whom;
  • Procedures for making decisions concerning your company's major activities, such as membership termination or approval of a merger. If you want to avoid disputes with other members, it's best to include this information in the agreement before things get contentious. Even if everyone agrees on how major issues will be handled initially, changes may be necessary over time, so having provisions that allow for change encourages cooperation rather than conflict down the road, saving money and aggravation later on.
  • Membership interest transfer procedures including required documentation (for example, sale documents) along with any fees associated with transferring interests from one owner to another.

There is no need to file your Operating Agreement with the State of Maine. This is a common misconception and an unneeded expense for most LLCs in the state - there are no fees associated with filing or not filing your Operating Agreement.

Step 4: File Maine LLC Certificate of Formation

Close up image of stacked documents and work

Among all other legal documents like the operating agreement, the Certificate of Formation is the most important for a Maine LLC.

The Certificate of Formation is essential for making a limited liability company official in Maine as well as any other state they plan to do business with.

It outlines key information such as:

  • Name (the company's legal title)
  • Registered agent (who will receive mail on behalf of the company)
  • Duration (how long the company will be in existence)
  • Purpose of business (what they plan to do with their earnings/assets)
  • Assets and liabilities at the time of formation.

If you are interested in forming your very own Maine LLC, then it is important that you have a bit more knowledge on what makes up an official document for this purpose.

The good news is that plenty of resources out there can help give you insight into what should be expected when starting a limited liability company. You want to make sure to take your time, ensure everything has been completed correctly by following directions carefully, signing forms where necessary, etc., so as not to create any unnecessary problems down the road after filing documents with the state government.

The Maine Certificate of Formation is filed with the Maine Secretary of State. Once the filing fee has been paid, you will be assigned a file number and an official document issued to your company. This document represents proof that your LLC exists as well as provides information regarding its formation.

Step 5: Obtain LLC Business Licenses

Signing a document with law gavel

If you are setting up a professional limited liability company in Maine, you should be aware that you will need to obtain business licenses from the various levels of government.

The paperwork required for an LLC varies by region, type of company (profit or nonprofit), the number of employees, and other factors.

Even if you don't provide professional services, a general business license is still required.

The licensing process is the same for all types of LLCs, but you may have to file different forms depending on your offered professional services and number of employees.

For example, a single-member Maine LLC with no employees will use one set of documents, while a company with ten or more workers must complete other paperwork. In addition, if you plan to hire independent contractors as part of your business operations in Maine, this should be reflected on any applications submitted.

You can obtain copies from the state's Business Services Online portal. If you require help understanding what needs to be done, seek support from an experienced professional specializing in setting up new companies in Maine.

Step 6: Acquire an EIN

Employer Identification Number (EIN) or federal employer identification number is a nine-digit number used to identify companies and corporations. It works like your social security number, but for businesses instead of individuals. An EIN serves as the entity's taxpayer identification number (TIN).

To acquire an EIN, you need to apply with the Internal Revenue Service either online on the IRS website or by mail. The service is free.

If you're starting a new LLC in Maine, you will need an EIN and plan to hire employees or open a business bank account. Banks may require one before doing business with your company and setting up your LLC bank account.

If the only place where you'll be using this number is for filing taxes, you are allowed to use your Social Security Number instead of obtaining an EIN.

Maine LLC Taxes

LLCs in Maine that have employees need to file Unemployment Insurance Tax and Employee Withholding Tax with the Maine Revenue Services and Maine Department of Labor.

Sales tax is a sales tax on tangible personal property and certain taxable services provided in Maine. Service providers are required to register with the Maine Revenue Services and charge sales tax.

Federal income taxes are based on net income and federal tax rates.

The way LLC in Maine file their taxes depends on whether they are a single-member LLC or a multi-member LLC.

Most LLCs have a default tax status of "disregarded entity" for income tax purposes, which means that the LLC is disregarded as an entity separate from its owner for federal filing and reporting purposes. Therefore, any profits or losses are reported directly on their owners' personal federal returns.

Generally, single-member LLCs are taxed like sole proprietorship companies, while multi-member LLCs – those who have two or more members – pay taxes similar to partnerships.

Maine LLC FAQs

How Much Does It Cost to Set Up an LLC in Maine?

The cost of setting up an LLC in Maine is $175. Expedited processing is also available at an additional cost, so you can pay $50 for a rush order that takes one business day, provided you complete the requirements, such as operating agreements.

Does Maine Allow Foreign LLCs?

Maine allows the registration of a foreign LLC. To qualify as a foreign LLC entity, you must file a Statement of Foreign Qualification with the Maine Secretary of State by paying a $250 filing fee.

How Do I Look Up an LLC in Maine?

To perform a business search in Maine, you need to visit the Maine Secretary of State website. It applies even to low-profit LLC owners and foreign LLC businesses.

Do I Need Business Insurance for an LLC?

Although the state of Maine doesn't require LLCs to have business insurance, having general business insurance can be a good idea to protect yourself and your business.

If anything happens, you don't want to find out that the LLC insurance policies in Maine will not cover it if they happen outside of what is listed as covered on those documents.

Does Maine Require an Annual Report?

Every Maine LLC is required to file annual reports. A Maine LLC annual report is due by June 1st each year.

The annual report can be filed online or by mail. The Maine limited company annual report is a simple form and requires basic information about your company, such as name, address, phone number, and principal office location in Maine (if you have one). The filing fee for Maine LLC annual reports is $50.

How Do I Get an LLC Certificate of Good Standing in Maine?

You can request the certificate of good standing by filing a request with the Maine Secretary of State.

Can You Be Your Own Registered Agent in Maine?

Members, owners, managers, or other principals of a Maine LLC can act as a registered agent for an LLC.

What Is a Professional LLC in Maine?

A professional LLC in Maine represents professional services. Professional LLCs in Maine hold professional licenses and are usually formed by doctors, lawyers, architects, or other professional service providers who wish to separate their professional business from other non-professional businesses they might own, such as a restaurant.

Conclusion

Maine is one of the easiest states to form an LLC, even with the associated filing fee. While it does take some time and effort, setting up this business structure in Maine can be done by anyone who has a strong understanding of basic legal concepts.

If you consider forming an LLC for your small business or startup, we recommend seeking legal advice from someone who specializes in this field before proceeding.

This way, you will know what steps need to be taken and how much work needs to go into establishing your company as a legitimate entity with all the rights afforded under state law.

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