How to File an LLC Annual Report in Virginia? (The Guide)

Atty. Danya Shakfeh
Published by Atty. Danya Shakfeh | Author
Last updated: February 13, 2024
FACT CHECKED by Lou Viveros, Growth & Transition Advisor
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Once you have created your Virginia business, you must ensure that your new business stays in good standing with the Virginia State Corporation Commission.

To remain in good standing, you will have to file a Virginia annual report with the Virginia State Corporation Commission to keep your business up and running.

We have over a decade of experience filing annual reports for various businesses, including Virginia annual report filing. In this article, we will review everything included in the Virginia annual report, including who needs to file Virginia annual reports, the filing fee, and more.

Quick Summary

  • To file an annual report in Virginia, LLCs must submit it to the Virginia State Corporation Commission as a requirement for maintaining good standing.
  • The annual report in Virginia is due by the last day of the month in which the business was formed, with a $50 registration fee for LLCs.
  • Virginia's economy is supported by 766,826 small and medium-sized businesses, accounting for 99.5% of all businesses in the state, emphasizing the importance of each LLC's compliance, as noted in the U.S. Small Business Profile statistics.
  • The annual report can only be used to change the business address or names and addresses of directors and officers; other changes require an amendment, a restriction I see as reasonably practical.


What Is A Virginia Annual Report?

A Virginia annual report is a business filing that business entities have to submit to the Virginia State Corporation Commission to update any information with the state, such as the principal address, number of authorized shares, office information, and any other change in business entity information.

How To File A Virginia Annual Report?

Reading a document on how to file an LLC annual report in Virginia

To file a Virginia annual report, LLCs can either submit their documentation online through the Clerk's Information System or by mail, ensuring all required documents are prepared and submitted according to the Virginia State Corporation Commission guidelines.

Given Virginia's economic landscape, noted in the U.S. Small Business Profile statistics, where small and medium-sized businesses (SMBs) constitute 99.5% of all businesses, totaling 766,826, the importance of timely and accurate filing cannot be overstated [1].

1. Online Filings

Filing online can be done through the Clerk's information system using the Virginia Annual Report service [2].

To file your Virginia annual report online, follow these steps:

  • Login to the Clerk's information system on the state website
  • Click online services
  • Click on the annual report
  • If you have no changes to file an annual report, select with no changes
  • Enter the entity name or SCC entity ID
  • Select your business
  • Review all of your business information
  • Enter the signature information
  • Pay the annual registration fee
  • Submit to file an annual report

When filing our annual report online, we always use either the Visa, Discover, Mastercard, or American Express method to complete the filing process.

After submitting the yearly report online, you will be able to download your forms.

2. Mail Filings

Filing a mail document using a pen

You can also file an LLC annual report through mail or in person by downloading the annual renewal paper form and taking it to the state office or mailing it.

This is how you can complete the mailing process: 

  • Go to the State Corporation Commission’s website
  • Click “Business Home”
  • Click “View All Forms And Fees”
  • Under Forms Request, Click “Request a Form”
  • Checkmark “Annual Report” and enter your name, email address, entity name, and entity ID
  • The form will be sent via the email you entered
  • Fill out the form and mail it or take it to the state office

The Secretary of State accepts different payment methods for mail filing, including:

  • Visa
  • Mastercard
  • Check
  • Cash
  • Money order

Direct your paper Virginia LLC annual report to the following address:

State Corporation Commission
1300 E. Main St.
Richmond, Virginia 23219

What To Include in the Annual Report?

Your Virginia annual report should include the following information: company or business name, the principal executive office address, Virginia Registered Agent full name and office address, email address, and contact information for individuals to be contacted about the form.

This documentation process supports the state's robust economy, highlighted by a low unemployment rate of 2.9%, showcasing Virginia as a leader in job creation and business development, as stated in the 2022 Federal Reserve Economic Data [3].

How Early Can I File My Annual Report?

Every corporation and registered business needs to file an annual report two months before the due date.

We always file our annual reports this early, which allows our businesses to ensure timely compliance and avoid last-minute rushes.

Early filing is also a practical choice for maintaining good standing with the Virginia State Corporation Commission.

Regardless of if there are any changes to the report or not, the annual registration fee must be paid, and the report must be filed.

Related articles:

What Is the Filing Fee for the Report?

The annual report filing fee is $0. There is no fee for the Virginia annual report service. However, there is a Virginia annual registration fee, which is $50 for an LLC, according to the State Corporation Commission [4].

Read our article to learn more about the cost of an LLC in Virginia.

What Is the Due Date for Submitting the Report?

Businessman talking on the phone in Virginia office

The due date for submitting the Virginia LLC annual report is the last day of the month in which the business was originally formed.

For example, if your LLC was established in April, the annual report and registration fee must be submitted by April 30th each year. This deadline is consistent regardless of the specific day in April the LLC was initially registered.

The only information that can be changed on the Virginia annual report is the address of the business or the names and addresses of directors and officers of the business entities.

What Are the Penalties for Not Filling Out the LLC Annual Report?

Failing to file the Virginia LLC annual report incurs significant penalties. The primary consequence is a penalty fee of $25 for not paying the annual registration fee on time.

"Failing to comply may result in the loss of good standing for the business with the Virginia State Corporation Commission. Such a condition can lead to significant consequences, encompassing both legal and financial drawbacks."

- Jon Morgan, CEO, Co-Founder & Editor-in-Chief of Venture Smarter

We always ensure that our LLC in Virginia files the annual reports and pays the registration fee promptly to maintain compliance and good standing with the state, ensuring uninterrupted business operations and legal protections.

FAQs

Will You Receive a Reminder to File the Virginia Annual Report?

Yes, in Virginia, businesses typically receive reminders to file their annual report from the State Corporation Commission, usually sent before the report's due date. It's important to keep your contact information updated to ensure receipt of these notifications.

How Do I Correct a Mistake in My Filed LLC Annual Report in Virginia?

To correct a mistake in your filed Virginia LLC annual report, file an amended report with the Virginia State Corporation Commission. Include the corrected information and any required fees. This ensures your LLC's records are accurate and up-to-date.

Who Is Authorized to File the LLC Annual Report in Virginia?

In Virginia, the LLC annual report can be filed by an authorized member, manager, or agent of the LLC who has the legal authority and knowledge of the company's current operational and structural details to ensure accurate reporting.

References:

  1. https://advocacy.sba.gov/wp-content/uploads/2022/08/Small-Business-Economic-Profile-VA.pdf
  2. https://scc.virginia.gov/pages/Clerks-Annual-Reports
  3. https://fred.stlouisfed.org/series/LAUST510000000000003A
  4. https://scc.virginia.gov/pages/Annual-Registration-Fees

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