What Is an LLC Executor? (Key Responsibilities Unveiled)

Delina Chantel Yasmeh
Published by Delina Chantel Yasmeh | Author
Last updated: January 31, 2024
Methodology
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An LLC executor can offer essential help and direction while your company is still in its early stages.

However, most business owners are concerned about whether an LLC executor is needed to operate a limited liability company.

As a Mergers and Acquisitions specialist, I had the opportunity to work alongside LLC executors from my clients’ businesses.

We’ll share our insights as to the key responsibilities of an LLC executor and help you determine if you need one for your business.

Quick Summary:

  • In strict legal terms, an LLC executor is the individual who prepares, signs, and files the Articles of Organization with the Secretary of State to register a limited liability company.
  • The duties and responsibilities of the executor extends throughout the existence of the company.
  • Some states require appointing an executor when forming an LLC. 
  • I recommend that new business owners employ a legal professional, such as a lawyer or an accountant, to act as an executor for their company.

What is an LLC Executor?

A man applying to be a business executor

An LLC executor is the individual or entity that files the Articles of Organization with the Secretary of State to formally register a limited liability company.

The members of the LLC have the option to designate an executor as a formal company position to perform administrative and legal duties.

An executor assists the company in all stages of its existence, including the formation process, preparation and filing of compliance documents and helps complete the dissolution of the LLC.

Becoming an executor does not require specific qualifications, but knowledge of business and tax laws is essential. Strong organizational skills and multitasking abilities are beneficial.

An executor can be any individual, including an attorney, accountant, or initial member of the LLC.

Responsibilities of a Business Executor

The primary responsibility of a limited liability company executor lies, but is not limited to, the formation of the LLC. The position entails duties and responsibilities throughout the existence of the business entity.

Your own business growth and success depends on many things, and along that growing path, you are going to have to concede certain responsibilities and activities - whether for your accounting, your production, or day-to-day management. – Michael Gerber, American author and founder of Gerber Companies

Formation of the Company

Woman holding files while reaching out hand close up image

The executor’s primary role involves the processes necessary to form an LLC.

1. Preparing and Filing the Articles of Organization

The primary responsibility of the executor in the formation of an LLC is preparing, signing, and filing the articles of organization or certificate of formation with the state.

The document is the legal basis for the creation of an LLC as a registered business entity in the state that provides a public record of the LLC's existence.

2. Designating the registered agent

The executor may appoint a member of the LLC or employ a business service provider to act as the company's registered agent. The position serves as the point of contact for service of process, as well as receiving and handling legal documents on behalf of the LLC.

3. Obtaining an EIN

The executor may be tasked to obtain a federal tax lD number, or EIN for the company. An EIN is necessary to register the business entity with the IRS, open a bank account, hire employees and enter into contracts.

4. Business Taxes

Once the LLC has obtained an EIN, the executor may proceed to register for taxes that are applicable to the LLC based on its line of business and operating structure.

5. Preparing and Filing an Initial Report

In states where it is required, the executor has to prepare and file an initial report for the LLC.

The document must include the name and address of your company, registered agent information, the nature of your business, and the names of all the members.

Compliance Requirements

The executor ensures the LLC remains compliant through administrative and legal documentation duties.

1. Preparing and Filing an Annual Report

An annual report is a document that specifies basic information about a company, a comprehensive transcript of the business’ activities during the preceding year, and financial standing of the LLC.

An LLC executor will prepare and file the annual report with the Secretary of State or its equivalent agency to maintain a status of good standing.

2. Maintaining LLC Documents

As an LLC executor, you will be responsible for organizing and keeping important documents on file, such as the Articles of Organization, operating agreement, LLC members’ credentials, Certificate of Good Standing, and other certified documents or copies.

My clients appreciate the importance of having LLC executors since the documents are kept in order and easy to access.

3. Filing the Articles of Amendment

Whenever there are significant business changes within the company, executors are responsible for filing the articles of amendment.

These changes include the following:

  • Business name or address
  • Registered agent
  • LLC statement of purpose
  • Members and managers
  • Amending sections in the articles of organization

Dissolution Process

To formally dissolve your LLC, the executor must file the termination document and begin with winding up the business.

1. Filing Articles of Dissolution

To legally dissolve an LLC, the executor should prepare and file the articles of dissolution. It includes the company name, formation date, and the reason for business termination.

Whenever clients intend to dissolve an LLC, I always inform them the importance of filing this document.

If an LLC is not formally dissolved, the business entity continues to be liable to pay state fees and taxes [1].

2. Closing Out Accounts

The executor is responsible for closing out business bank accounts, taxes, as well as canceling licenses and permits.

3. Informing

It is the duty of the executor to inform clients, debtors, and contractors about the termination of the business through a Notice of Intent to Dissolve.

The letter includes the official date of dissolution and the individual who is handling the liquidation and payment of any outstanding debt.

4. Overseeing the Distribution of Assets

Once the LLC members collectively decide to voluntarily dissolve the company, the executor oversees the equitable distribution of assets among the owners.

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FAQs

Is the Name of the LLC Executor Made Public?

The name of the LLC executor is made public since they are required to sign the formation documents during the initial founding stages.

Can I Change My LLC executor After I Start an LLC?

You can change your LLC executor after you have started an LLC, but it requires compliance with jurisdiction laws and operating agreement provisions.

Do You Need an LLC Executor?

An LLC usually does not need an 'LLC executor'. However, having an executor as a part of your LLC business is an advantage.

There are several business executors to choose from, as well as registered agent options. You can find business formation services online and through your state business laws.

They will help you register your limited liability business office with the relevant government agencies; ensure that all legal paperwork is in order; provide tax, accounting, or legal advice if needed; and offer other business support services as necessary.


References: 

  1. https://www.corpnet.com/run-business/articles-of-dissolution/

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